We receive thousands of pre-registrations so we need all the info possible to confirm whom you are. The discount is applied at checkout. Explore Our Events Explore Our Cons Enjoy awesome anime conventions by attending Anime Dallas or Anime Houston. 6. As a special exception, only the following specifications are allowed for Left/Right and Upward/Downward inputs. COVID-19, Masking & Vaccine: By signing up to San Japan you agreed to all posted notices on the San Japan website pertaining COVID-19 policy. Do I need to bring an ID? The Kanzuki Beach, Flamenco Tavern, Skies of Honor, Field of Fate, and Mysterious Cove stages are banned from Tournament play. Does San Japan cover any transportation costs, expenses or parking? You can pay by eCheck. However, the inputs from directional actions with analog stick must stay on analog. Is my backpack allowed? This contract states the entire agreement between the parties with respect to the subject matter hereof. Solos Cancellations: Artists have until July 25th, 2023 to cancel any table reservations or pre-ordered badges to receive a partial refund. Ethnic dress and steampunk attire will be allowed so long as they adhere to the above mentioned rules. Thus the only eight (8) combinations permitted are set forth below: LP+LK, MP+MK, HP+HK, HP+MK, LP+MP, LK+MK, LP+MP+HP, LK+MK+HK, For the avoidance of doubt, there is no exception for combining Attacking and Directional commands in a single input. We will have your information in our database. Any such rules and regulations are an integral part of this contract and are incorporated herein by reference and shall have the full force and effect as if such rules and regulations are fully set forth herein. Access to our convention suite for snacks and drinks (no longer prepping/serving hot meals due to health code concerns). WeebCon 2022 is bringing heat to the Texas winter. it is prohibited to convert mechanical ability of analog stick to lever or buttons. You are perfectly allowed to bring your own food to San Japan. For the top 8, 3/5 games. Details about each position are listed in the volunteer application. Next, contact regIT atregistration@san-japan.org. I need to reserve more than one room, what do I do? Additional chairs will only be provided based on the number of Artist Alley badges purchased for the table. All patrons staying in the San Antonio Grand Hyatt will be required to wear a wristband in order to access their hotel room. The only limit we have is on Gold Passes and Premiere Passes which typically sell out within minutes once they are released to the public. Your convention badge is your ticket. Artists will be issued their convention badges upon check-in. They will beavailable on Friday of the convention date for cash and credit card purchase. San Japan reserves the right to change the hours of operation. Joint tables will not be allowed even if the cooperating artists sell their wares on their own purchased tables. The Gold Pass will not include front of the line access for autograph sessions on Friday or Saturday. How long is Online registration open until? San Japan will not be responsible for any shrink or loss incurred during the times the Artist has stepped away from their table. For General Volunteer Registration, this is the only way to volunteer. I have an awesome idea for programming that I'd like to help with. If replacement equipment cannot be obtained in a timely (within 5 mins of the notification) manner, the player must continue to play on their current equipment or forfeit the Match. It is the responsibility of the Artist to find someone to look after their table should they need to leave for more than the allotted time. The length and permanence of the ban will be determined at the time of the issuance. We absolutely need as many people as possible to help us out. What do I need to do on arrival at San Japan to pickup my badge? The electronic dance is an all-ages event and does not require ID to enter. During the convention, there will be a map in every program and posted in certain areas of the con. We are no longer issuing discounts beyond two people. This will be a one-strike policy as caught once again will be a permanent ban from San Japan. Does it mean I'm purchasing a 3-Day pass? The tables must be individually separated. You may show up in a costume if youd like and no further action is required besides having fun. Where can I store it? regIT will be able to look up your information with the numbers listed on the confirmation. You must be at least 18 years old to be given crash space for legal liability reasons. Construction photos of your cosplay also helps. The Premiere Pass will not include front of the line access for autograph sessions on Friday or Saturday. Any additional badge Artist Alley badge will be $70 (Up to June 1st, 2022) to $80 (June 2nd to July 10th, 2022) per badge (available up until July 10th, 2022, with a rate of $90 only available at the convention) with a maximum purchase of up to 3 additional Artist badges. In this case, please bring your Pre-Registration Payment Confirmation email/page to claim your badge. Day: $35. Only a maximum of 4 chairs total will be allocated per artists table. San Japan reserves the right to update these policies if the recommendation from County, State or National governing bodies or health organizations deem that the risk of exposure to current or new strains of the Coronavirus has risen. View Guest List View Schedule About Us Our History John Swasey began Anime Houston after organizing Anime Dallas, wanting to bring an amazing and fun convention to his home city. We do not offer lockers nor will we watch your bags. DOUBLE ELIMINATION Nine-Tailsdoes chargean 8.25% Sales Tax if you pay by Credit Card. Regular 1-Day and 3-Day passes will be available for on-line purchase starting on July 11th, 2019. Any artists caught selling adult artwork to attendees under the age of 18 will result in immediate expulsion with no refunds given. Slapdash or messy masks may be turned away at the door. Follow same rules as: Tekken World Tour Get in Touch Artists may check in at 6:00pm Thursday, September 1st, 2022. Make a good pitch. When you arrive at San Japan, head over to Room 207B in the HENRY B. GONZALEZ Convention Center. . Once you arrive at check in, please give your name and the name of the panel you are running. However, this does not apply to the Safety department as you will be required to wear a safety shirt. We do list approved panels on the website and approved panelists will be sent an e-mail about it along with general announcements. No, you can bring the cosplay on a coat hanger. Players may agree to play on any legal stage at any point in the set. Table extensions will be strictly forbidden and will be shut down if caught. Gaming tournaments donotcount as panelist hours. The use of the costumes and colors listed in Exhibit C Costumes and Colors prohibited in the Tournament are prohibited. My panel was approved but Im not on the beta schedule, what happened? A-Kon is an annual three-day anime convention held during June at the Irving Convention Center at Las Colinas and Toyota Music Factory in Irving, Texas. Location:The Artist Alley will be located at the Henry B. Gonzalez Convention Center within Exhibit Hall 1 taking place from Friday, September 1st, 2023 to Sunday, September 3rd, 2023. Street Address: Volunteers act as liaisons of the San Japan Artist Alley and will enforce this Artist Alley contract. Artists may not use convention center property or structures for display or signage. Where is it located? Smashville Town and City, Small Battlefield 8-12 Badges Purchased = $3.50 off per badge. 2. Artists may not rearrange a table for the purpose to extend their display beyond the 6 allocated to their table. The layout will be posted in theTimes & Layoutspage prior to the convention. For example, if a player assigns the upward action into a move button, such player must lose the upward input with lever. An Artist may only purchase one full increment 6 table. The winning player, of the preceding match, will choose their character first, for the upcoming round Players proceed to play on the chosen stage. The only exceptions are limited to approved table sharing which the Artist will need to fill out a form. If an Artist is found to be in violation a second time, regardless if they corrected the previous violations, will have their badges confiscated and their tables will become forfeited without a refund. Artists are prohibited from selling retail and food items. It is the policy of San Japan that what goes on in the privacy of a hotel room is not of the conventions concern. Your Name: Gender: First player chooses a stage from the remaining list to start on. If you plan to attend any 18+ events, it is imperative that you have an ID. No. Grab a discounted room with your membership! All artists must show their vaccine status upon check-in to be approved. Artists who issue a chargeback for a refund will be issued a lifetime ban from San Japan. A waiting list will not be enacted once all tables have been purchased. San Antonio, TX. 13-19 Badges Purchased = $5 off per badge. The closest lot next to the Marriott Riveralk hotel, Marina Parking, is $11 per day which does allow overnight parking but is usually full by Thursday night of the convention. North Texas Youth Convention 2023. All artist work on display or for sale must have been created by the artist(s) who has purchased the Artists table or jointly split the table. Artists may not have displayed over 10 high from the top of the table. 5. I volunteered for previous San Japan conventions, do I still have to register as a General Volunteer? Artists who are caught selling by proxy for multiple artists who are not in attendance will be placed on a lifetime ban from San Japan. The staff here will go over what you requested for your panel on your submission, and they can help with any last-minute needs. When both Upward and Downward directional keys are input at the same time, it is recommended that a controller either maintain both of the inputs or abandon both. Gold Passes have always sold out. Volunteers may watch over an Artists table for situations such as bathroom breaks for no longer than 10 minutes. First to: 3 wins (Top 8) Please do not take any longer than the time given. Only selected long-time panelists whove shown multiple years of putting on quality panels will be granted extended run-times. Joint tables will not be allowed even if the cooperating artists sell their wares on their own purchased tables. Artists who attempt to circumvent this by asking for a table request to be next to each then setup connecting displays will be removed from Artist Alley with the discretion of San Japan Artist Alley to be banned from all future San Japan conventions. Artists are responsible for paying state sales tax and keeping proper records of such. Do I still need to purchase a badge? In 2019 we are introducing the Premiere Pass for attendees who want the first in line benefits to most panels/events* but are not interested in the Gold Pass perks of the VIP Brunch/Autograph session. Collaborations of an outside artist attempting to sell artwork will have the seller removed from the convention with a ban issued and the agreed collaboration will be banned from the convention. 3/5 GAMES FOR GRAND FINALS Then you will be contacted a second time with their position assignments and other information. If San Japan receives a noise complaint that the music was too loud then San Japan reserves the right to turn it off which will be permanent for the rest of the convention. Artists may not sell art by proxy for another artist who was not approved or unable to attend San Japan. Where is a layout of the convention so I know where my panel is located? You are not requiredto adhere your cosplay to this theme. 7. ANY reference photos, printed or you can show on your phone. Hollow Bastion I'm not sure about pre-registering, how will I know I was accepted as a volunteer? If you initiate a chargeback refund through credit card instead of contacting San Japan then you will be blocked from using online registration for all future San Japan conventions. The representative may only sell the artwork of the original purchaser. Incorporation of Rules and Regulations:Any and all matters pertaining to Artist Alley and not specifically covered by the terms and conditions of this contract shall be subject to determination by San Japan in its sole discretion. Are there any restrictions for RANGERS or GENERAL VOLUNTEER Staff. Artists attempting to use the loading dock will be denied entrance and redirected to the proper loading area. We want the convention to remain a fun and safe environment. This is the name thats put on the front of the badge which can be a personal nickname, the name of a character or an online name. No exceptions are made. 3. Information to volunteers who qualify for crash space will be sent out in LATE August 2018. Who do I contact to let San Japan know I need to cancel on my panel? Here is a list of places in the area that are open late night and 24 hours, Fandom Meeting to allow you to hold Character Q&As, Go to our Fandom Meeting (Meetup) form to fill it out, https://www.facebook.com/SweetnessMaidCafe, We take place at the center of the famous River Walk, We are now taking event/panel submissions, please read the convention San Japan Cosplay Convention Rules. The following rules will be used in the event of a breakdown. An Artist may only purchase one full increment 6 table. Irving Convention Center at Las Colinas. Dresses must be mid-knee length to floor length. We do not offer 1-Day pre-registration as it will only be (and always will be) 3-Day pre-registrations. This is a free for all. However,State IDs are very easy to obtain for all ages. If you are using a debit card we recommend that you have at least $150-$350 extra for the impending hold on your card so that you are not hit with non-sufficient funds fees by your bank. Open Rules Sponsors Please be sure to check out the sponsors who help make Anime Austin possible. The only people allowed to stop a Game to report a violation are the Tournament Organizer and the players currently involved in a Match. I want do a fan meeting (meetup), what do I do? The Alamo,HemisFair Parkwith the Tower of Americas, and Ripleys Believe Or Not are all located within a mile radius of the hotel. Pausing: Off Players pick who they want and go. Marriott Dallas Allen Hotel & Convention Center View on Map Any escorted artist that has been removed from the convention by the San Antonio Police that makes another appearance at San Japan will be arrested. Once either player chooses a character, neither is allowed to request that the Double Blind Selection method be used. Where and When do I go to pickup/get my badge? Email: You will be responsible for your own transportation to San Japan and you will have to cover your own parking charges. San Japan can not guarantee the availability of additional tables. The match host must be agreed upon by all the participants involved in each match. If you pay online then you will receive an e-mail confirmation of your registration. All badges must be purchased at the same time. An ID isnotrequired in order to pickup a friends or family badgeifyou have the barcode confirmation. The convention officially starts at 9 am on Friday, August 31st, 2018, Labor Day Weekend. Discount for active emergency responders and military . Polo shirts, khakis, and t-shirts will not be permitted. Your Date Of Birth: For safety purposes personal and business belongings must remain in designated table area. The only restriction is that you cant sell food on the convention floor in the hotel or convention center. Indemnification: The artist indemnifies and agrees to hold San Japan and any members, officers, directors, staff, and/or employees thereof blameless for any and all damages caused by the Artist or his/her property, agents, representatives, employees, or consultants. For more information on parking in the area, click here. What if I don't have/don't have access to a government-issued photo ID or a printer? Passes will always be available online as we do not turn it off until one hour before San Japan registration closes on Sunday September 1st, 2019. VOLUNTEER APP. Website Designed and Developed by iNNOV8 Place. You're not just a ticket - you are a member! This is defined as when a player has legally won the round or match (i.e., landed a move that will kill the opponent) but pauses the game before the game awards the round won icon, will still be awarded the win. The tables must be individually separated. A maximum of 3 extra Artist Alley badges will be sold to all groups at each table. If games in a set were completed using the wrong settings (i.e. A three-infraction system will be used. LOSER MAY SWITCH CHARACTERS AND/OR ORDER Incorrect Controller Setup (Player Name) This must be realized within 30 seconds for the player to reset the match and correct the name, otherwise the player must play the rest of the current game out. Hyatt:Wi-Fi will be free in all hotels room. One child 4 and under free with every physical membership. Grand Hyatt and Marriott havenational policieswhich they put a hold on your card for additional services and potential damages to the room. A Tournament Organizer is allowed to report any rule violations on behalf of a player. July 28-30, 2023 Austin Convention Center . Artists or Groups who have been issued notices that were written in person or by e-mail to not return to San Japan due to rules violation but still attempt to purchase a table will be refunded. No exceptions will be made (so dont be late). This includes the Gold Pass and Premiere Pass. The price of Gold Passes are $196.49* with 165 passes released for our 2019 convention. Only charity raffles may be held and the Artist must provide the proper 501(c) non-profit papers, and must be approved by San Japan prior to the convention. Electricity and Wi-Fi services will not be offered in San Japan to Artists located in the Artist Alley section. Button is the mechanical device that sends two status, input or no input, by depressing. Stage Selection: Anyone Artists may not sell art by proxy for another artist who was not approved or is unable to attend San Japan. Anime Magic! Double Elimination Bracket He/she must stay on the same side if the loser does not want to switch. Control Setting: any controller function such as rapid pressing (turbo) or hardware-based macros are not allowed during the Tournament. Stay up to date on we are bringing out. We are strongly encouraging as many people as possible toPre-Registerto get the guaranteed lowest convention member badge rate. It is located right by the Rivercenter Mall. If there is a dispute over whether the move would have knocked out the other player, a tournament official will unpause the match, see the result of the action, and proceed from there. Players select their characters from a published anime, drawing, promotional material, digital media, manga, video game, or other form of licensed media. Are there any activities around the immediate area? Loser then Vetos 3 Circuits. A controller can have both move button and a lever at simultaneously, however, the controller must give up the corresponding input on the lever. Artists who fail to check in by Saturday, September 3rd, 2022 after 10:00 AM, of the convention will forfeit their tables. We want to ensure that our volunteers on the floor are friendly to our attendees. $11-$25/day for garage parking (24-hour parking). Pickup will be available throughout the convention. I signed up and I haven't heard anything for a while, what's going on? Transfers will no longer be allowed after July 20th, 2019. Do I have to attend ALL of the Pre-Judging Sessions? Fan art may not be for sale nor can it be a drawing, sculpture, plushie, etc. There is no on-site mediation to counter disputes. The Artist Alley Check-In times will be open on Thursday, September 1st, 2022 at 6:00 PM Central. Tables are to be made available on the evening of March 5th, 2023. On Friday evening will be the Formal Masquerade hosted by the San Japan Masquerade Event Staff. All bags, including backpacks, are allowed at the convention. Prints must not be replicas or tracings from any manga or anime series. You do not have to print out your barcode confirmation out as we can accept them from a phone or tablet. Any table split must provide a valid Texas Sales Tax ID. We will not be selling a separate brunch ticket for children ages 0-12. 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